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For Providers

Local complaints management

It is good practice to have a complaints policy which outlines how your organisation goes about resolving complaints. A clear complaints process for managing complaints which service users can access and understand makes it easier to make a complaint and provides reassurance that concerns will be taken seriously.

If you need assistance developing a complaints handling policy, the Commission’s Guide to Complaints Resolution PDF (1.6 MB) may be helpful, and Commission staff are available for complaints handling training and advice.

Tips for resolving complaints

  • Respond promptly
  • Ensure you are clear about the complaint issues
  • Avoid defensiveness
  • Address the key issues openly and honestly
  • Agree on any action to be taken.
  • Seek advice and assistance if required